STUDENT HANDBOOK (DSBN COOP STUDENT HANDBOOK)
Sir Winston Churchill Cooperative Education Program
Making choices for the future can be a tough experience. It may not be easy for you to decide
what you want to do once you have completed your education. What’s more, the career you choose may turn out to be very different from what you had expected.
Co-operative education can help smooth the way. It provides an opportunity for you to explore career choices and enables you to gain valuable experience before you start to work on a full time basis. As a result, you should be in a better position to make sound and realistic decisions about your future career.
Co-operative education is also concerned with developing the skills and attitudes you will need to pursue a worthwhile career. The experience of real working conditions can improve your potential as a future employee and can help you develop a positive attitude towards yourself, your education, and your career.
Students interested in any area of cooperative education program must indicate their choice to take cooperative education on their Course Plans, submitted to the Guidance Department, in December of the previous academic year. Prospective cooperative education students must also immediately schedule a Pre-Course Interview with their cooperative education teachers. Based on the Pre-Course Interview results, the cooperative education teacher will begin the process of Establishing a Placement.
TYPES OF COOPERATIVE EDUCATION EXPERIENCE
Career Exploration: Student are placed in a one, two, three, or four credit, full morning, full afternoon, or full day work environment that reflects their career goals, and interests. Credit completion is based in part on the number of experience hours gained.
Specialist High Skills Major in Information and Communications Technology: Students in SHSM ICT interview for cooperative education placements such as filming, television production, film editing, or graphic design which complement their academic emphasis in information and communication technology.
Specialist High Skills Major in Arts and Culture
Students in SHSM AC interview for cooperative education placements such as Shaw Festival, Niagara Artists Centre, Rodman Hall, Garden City Productions, or Brock Radio, which complement their academic emphasis in Arts and Culture.
Ontario Youth Apprenticeship Program: Students in apprenticable trades can have experience acquired skill sets applied to their trade apprenticeship, concurrent with their cooperative education experience. Speak to your cooperative education teacher.
Army Reserve Cooperative Education: Students apply in March of the previous year for placement in September or February of the following year. Students must be 16 years of age. Students receive two cooperative education credits and two additional academic credits for an all day full semester experience.
Brock University/University of Guelph Mentorship Program: Students apply in March of the previous year to work with a University Professor in a significant area of research. Students will present their scientific study results in the Brock Symposium and the Niagara Regional Science and Engineering Fair in March as part of the program requirements. Students receive two Cooperative Education credits and an IDC4U credit based on their research reporting.
ASSESSMENT AND EVALUATION
Employer Assessment 40%: Cooperative Education Placement Supervisors complete an Interim Evaluation, Mid-term Evaluation, Pre-Final Evaluation, and Final Evaluation according to scheduled times ( see Calendar) and a communicated criteria.
Placement Learning Assessment 20%: Students complete and submit Weekly Activity Reports and Journals which record their progress and growth at their placement. The format of the Weekly Activity Report varies according to the program type: University, College, School to Work.
Classroom Assessment 10%: Student complete Ministry of Education mandated lessons geared specifically to their academic stream: University, or College, or School to Work.
Summative Assessment 30%: Student complete Ministry of Education mandated lessons geared specifically to their academic stream: University, or College, or School to Work.
Pre- placement Instruction: (15 hours) Workplace health and safety, Passport to Safety, resume mastery, cover letter instruction, Interview success, unions, employment law, workplace ethics, human rights, confidentiality.
In-School Integration sessions: (14 Hours) Monthly progress reports, managing your finances, planning your career, dealing effectively with difficult situations, culminating independent study activity.
HOURS OF WORK
The typical hours of work for a student are 9:20 - 12:00 a.m. or 12:45 - 3:20 p.m., Monday through Friday for a minimum total of 12.5 hours per week. Schedules may vary depending on the nature/location of the business and must be pre-arranged in co-operation with the employer, the student and the co-op teacher. All students must remain in attendance at their placement to the last scheduled day. Students who are not working regular hours must fill out an Adjustment to Hours Form and have it signed by their supervisor, parent, and co-op instructor before hours/days can be changed. ADJUSTMENT TO HOURS FORM
SPECIAL CONFERENCES/WORK APPLICATION
Any work related conferences or special assignments must be cleared through the co-op office first and a Special Conference Form must be completed. SPECIAL CONFERENCE FORM
In the event of illness/lateness/absence, or school closure due to weather conditions, students are required to notify their Placement Supervisor, the school attendance office, and the co-op teacher prior to their expected arrival time. Afternoon co-op students must sign in upon return to school in the Co-op office.
Habitual lateness or unauthorized absenteeism will result in dismissal from the program. After one unauthorized absence, students will be counseled by their teacher and may be placed under a Probationary Contract. No more than two unauthorized absences will be tolerated.. Continued absenteeism will result in removal from placement with a loss of credits. Students must be on time for all classes. It is the responsibility of the a.m. co-op student to leave his/her co-op placement in time to arrive at the school for his/her afternoon classes. Co-op will not be used as an excuse for being late.
If your employer, for some reason, tells you not to come into work, your placement is temporarily shut down or you have a P.A. Day (Elementary schools) you must report to the co-op office and notify your cooperative education teacher. Do not stay at home.
Students will conduct themselves, in an appropriate manner, as representatives of the co-operative education department of Sir Winston Churchill Secondary School.
Students will abide by the employer’s and Sir Winston Churchill’s rules and regulations relative to their co-op placement. Failure to adhere to rules and regulations will result in one or more of the following:
1. Co-op monitor/student counseling
2. PROBATIONARY CONTRACT
3. STUDENT WITHDRAWAL
CODE OF CONDUCT
ALL STUDENTS ARE REQUIRED TO SIGN A CODE OF CONDUCT FORM PRIOR TO COMMENCING PLACEMENT. Not adhering to the may result in removal from the co-op placement and a loss of credits. CODE OF CONDUCT
While at their placements, students may have access to files, documents, client/patient information, telephone conversations, etc. which are confidential. Co-op students must abide by the confidentiality policy of their placement and may be asked to sign an oath of confidentiality by their supervisor. A Confidentiality Contract, issued by the Co-op Department, must be signed by the co-op student prior to the first day of his/her placement. Breaching confidentiality will result in student removal from the placement and a loss of credits. CONFIDENTIALITY FORM
Dress according to employer’s policy.
EMPLOYER/STUDENT INFORMATION SHEET
Students are responsible to submit an Employer/Student Information Sheet indicating all pertinent co-op dates to their Placement Supervisor.EMPLOYER STUDENT INFORMATION SHEET , SCHEDULE B
SCHOOL INTERGRATION SESSIONS
A school integration session is held one day of each month (unless specified otherwise). Integration sessions include class discussions, guest lectures and pertinent information related to placement experiences. EMPLOYER STUDENT INFORMATION SHEET , SCHEDULE B Co-op students must attend all integration sessions. Students are also responsible to remind their employers of the designated dates they will be away from their placement to attend reflective learning sessions. Students are expected to; be on time, bring their co-op note book and their student handbook, as well as all assignments, to integration sessions. Unauthorized absences will result in a loss of marks.
Students complete assigments and report through D2L D2L
Throughout the semester, students are required to submit assignments to their teacher. The work environment dictates time lines in completing tasks. Therefore, all assignments must be completed and handed in on their required due dates in order to receive full credit. Late assignments will not be marked unless extraordinary circumstances exist and only at the discretion of the co-op teacher.
COOPERATIVE EDUCATION ASSIGNMENTS
WEEKLY ACTIVITY REPORT AND JOURNAL
Weekly Activity Reports and Journals are the cooperative education student's formal and official verification of work and hours completed. They are also helpful records of skills and experiences gained. A completed Weekly Activity Report and Journal for the previous week’s activities are to be handed in to the Co-op Office NO LATER THAN MONDAY of each week. Student’s Weekly Activity Reports must be submitted with a Journal and are marked our of a possible score of 10. A 20 % per day penalty will be applied for late Weekly Activity Reports and Journals. Credit for hours worked will be denied for Weekly Activity Reports and Journals which are submitted after five school days following the due date. The following information must be included on the Weekly Activity Report form:
Activities described in full sentences.
Hours calculated and totaled (decimal form by the quarter hour), i.e., 13.25 hrs.
Placement supervisor’s signature and date.
Students’ signature and date.
Journal completed - approximately 200 words and stapled to the WAR.
EXAMPLE WEEKLY REPORT ,WEEKLY ACTIVITY REPORT, SUGGESTIONS FOR WEEKLY JOURNAL, JOURNAL
STUDENT EVALUATION FORM
It is the responsibility of the co-op student to ensure that the Student Evaluation Forms are forwarded to the co-op office by the date listed on the Employer Student Information Sheets
2015 Employer Student , Interim Student Evaluation , Mid Term Student Evaluation , Pre Final Student Evaluation , Final Student Evaluation
Students complete assigments and report through D2L D2L
Overall student evaluation is based on; Employer Assessment in the form of Student Evaluations, Placement Learning Assessment which is based on thorough and accurate completion of Weekly Activity Reports and Journals, Classroom and Summative Assessment which are based on school directed assignments.
Placement Learning Assessment
WORK EDUCATION AGREEMENT DSBN COOP STUDENT HANDBOOK
Prior to commencing the work placement, a Work Education Agreement ( P.5 DSBN COOP STUDENT HANDBOOK) must be completed and signed by the student, parent, co-op instructor and placement supervisor. It is the responsibility of the student to return the signed agreement form to the co-op office prior to the first day of his/her placement.
All parties in the agreement (parent/student, placement supervisor and teacher) will receive a copy of the signed agreement.
PERSONALIZED PLACEMENT SAFETY PLAN
DSBN COOP STUDENT HANDBOOK
It is the mandate to the Ministry of Education and the District School Board of Niagara that all Cooperative Education placement are assessed for their learning value and to ensure the safety of Students in the workplace.
Each Employer assumes the responsibility for providing a safe working environment with proper industrial health and safety procedures. Although health and safety is covered generally during pre-placement lessons in school, job specific training must be included as part of the Student's orientation to the work site. The Employer/Supervisor is responsible for training the Student in all aspects of health and safety related to the duties they will be performing.
The Student will discuss the safety plan with their placement supervisor. The completed form must be submitted too the Cooperative Education Teacher prior to the Student being at the placement.
It is the responsibility of the teacher and the placement supervisor to review the information to ensure the provisions of tan appropriate learning environment that meets the needs of the Cooperative Education Student. The Personalized Placement Safety Plan is located on page 8 - 12 of the DSBN COOP STUDENT HANDBOOK
WORKERS' COMPENSATION COVERAGE FOR COOP . Refer to DSBN COOP STUDENT HANDBOOK P. 3 &4 (DSBN COOP STUDENT HANDBOOK )
CO-OP STUDENT ACCIDENT REPORT
Refer to DSBN COOP STUDENT HANDBOOK P. 3
(DSBN COOP STUDENT HANDBOOK )
Student accidents must be reported immediately to the co-op office (684-6349 ext. 20). A Cooperative Education Student Accident Report form will be completed. COOP STUDENTACCIDENT REPORT , INCIDENT REPORT FORM , Workplace Safety & Insurance Board
The student will meet with the co-op monitor to discuss any problems associated with the co-op placement. The issue(s) will be discussed and a course of action taken.
When necessary the co-op monitor will meet with the placement supervisor to develop a solution. If the problem cannot be reconciled the co-op student may, with parental permission, be withdrawn from the placement. An alternative placement may be developed if warranted.
ACTION TO BE TAKEN DURING A STRIKE OR LOCKOUT
As soon as the co-op department is notified of a strike or company layoff, the co-op monitor will notify the employer and the union representative that the co-op student will not be working at the placement until after the situation in question has been rectified.
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